Administrative Assistant

We are looking for an Administrative Assistant to support a well-established public sector organization located in the Greater Philadelphia Region. This long-term contract opportunity is ideal for someone who enjoys keeping records accurate, managing document workflows, and handling a wide range of office support activities. The role will focus on document processing, file organization, data maintenance, and day-to-day administrative coordination in a public-service environment.

What you get to do every single day:

• Process paper and electronic records by scanning, uploading, and indexing documents so they can be retrieved quickly and accurately.

• Enter, review, and update information in internal databases and tracking tools while maintaining a high level of accuracy.

• Organize correspondence, receipts, forms, and related materials within structured filing systems for efficient access and retention.

• Convert physical files into digital records and verify that electronic copies are complete, legible, and properly categorized.

• Protect sensitive information by following established confidentiality and records security standards at all times.

• Support daily office operations through general administrative assistance, including clerical tasks and document preparation.

• Maintain orderly recordkeeping for transactions, client files, owner documentation, and other essential departmental materials.

• Respond to routine inquiries and assist with incoming communications in a clear and service-focused manner.

• Complete additional administrative assignments as needed to support team priorities and departmental deadlines.

Qualifications:

Other requirements for the Administrative Assistant position include and are not limited to:

• High school diploma and at least three years of administrative support experience, or an equivalent combination of education and relevant work history.

• Working knowledge of office administration practices, records management methods, and general clerical procedures.

• Ability to prepare and organize correspondence, forms, reports, and other business documents with strong attention to detail.

• Experience maintaining filing systems, handling confidential records, and managing document retention in an organized manner.

• Proficiency with computers and standard office software; familiarity with tools such as Adobe Acrobat and related administrative systems is helpful.

• Strong written and verbal communication skills, including proper grammar, spelling, and courteous phone etiquette.

• Ability to manage multiple tasks, meet deadlines, and work effectively with coworkers, clients, and members of the public.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013471478

Compensation

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