Onboarding Specialist

Position Summary:

The Onboarding Specialist is responsible for coordinating and facilitating the new hire onboarding process from pre-employment through orientation. This role ensures a seamless onboarding experience by managing employee documentation, HR systems, compliance requirements, and communication between new hires, hiring managers, and internal departments.

Key Responsibilities

• Coordinate and manage the onboarding process for all new employees.
• Prepare and distribute offer packets, onboarding materials, and employment documents.
• Process background checks, drug screenings, and employment verifications.
• Ensure completion of I-9s, tax forms, and other compliance-related documentation.
• Conduct new hire orientation and onboarding sessions.
• Set up employee records within HRIS and onboarding systems.
• Partner with hiring managers, HR teams, IT, and facilities to ensure employees are prepared for their first day.
• Monitor onboarding progress and maintain accurate employee records.
• Respond to new hire questions regarding policies, procedures, and benefits.
• Track onboarding metrics and provide status updates to management.
• Maintain confidentiality of employee information.
• Support additional HR projects and administrative functions as needed.

Qualifications:

Education

• High School Diploma or GED required.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Experience

• 1-3 years of onboarding, human resources, recruiting, or administrative experience preferred.
• Experience with HRIS, ATS, or onboarding systems.
• Customer service or employee-facing experience is a plus.

Skills & Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to manage multiple onboarding activities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Knowledge of HR processes and employment documentation.
• Ability to handle confidential information professionally.
• Strong customer service and relationship-building skills.
• Problem-solving and follow-up skills.

Preferred Qualifications

• Experience with Workday, ADP, UKG, Paycom, or similar HRIS platforms.
• Knowledge of employment laws, I-9 compliance, and onboarding best practices.
• HR certification (PHR, SHRM-CP) is a plus.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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