Administrative Assistant III

Non-Exempt (Hourly) | Full-Time | Ideally Located in Portland, OR or Seattle, WA as in office work for coverage as needed.

Hourly Pay Range: $33.00 – $38.00 per hour, depending on experience and geographic location.

Why Comagine Health?

At Comagine Health, our work improves the quality, safety, and value of healthcare across the country. We are a mission-driven, nonprofit organization committed to improving health outcomes through collaboration, innovation, and service. When you join our team, you'll work alongside passionate professionals who are making a meaningful difference every day.

What We Offer

• Competitive hourly compensation
• Comprehensive medical, dental, and vision insurance
• 401(k) with company match
• Generous paid time off and paid holidays
• Employer-paid life and disability insurance
• Employee Assistance Program (EAP)
• Professional development and learning opportunities
• Collaborative, mission-focused culture that values innovation, inclusion, and continuous improvement

About the Role

Comagine Health is seeking an experienced Administrative Assistant III to provide high-level administrative support to multiple Vice Presidents. This trusted role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping leaders and teams organized and operating efficiently. In-office work when coverage is needed. Otherwise work from your home office.

As a key operational partner, you'll manage complex schedules, coordinate meetings and events, support executive communications, oversee travel and expense reporting, and serve as a central point of coordination across departments. Your ability to anticipate needs, prioritize competing demands, and maintain confidentiality will directly contribute to the success of our leadership team. In-office work when coverage is needed. Otherwise work from your home office.

What You'll Do

• Manage complex calendars, scheduling, travel arrangements, and expense reporting for multiple Vice Presidents.
• Coordinate executive meetings, leadership events, retreats, and organizational activities from planning through follow-up.
• Prepare, edit, proofread, and maintain presentations, reports, board materials, correspondence, and other business documents.
• Process expense reports, reconcile receipts, and partner with Finance to ensure accurate and timely administrative support.
• Serve as a primary point of contact for leaders by responding to inquiries, coordinating communications, and maintaining confidentiality.
• Support onboarding activities, departmental projects, process improvements, and other strategic initiatives.
• Build strong relationships across the organization while ensuring administrative operations run smoothly and efficiently.
• In-office work when coverage is needed.

What You'll Bring

Required Qualifications

• High school diploma or GED
• 5–7 years of progressively responsible administrative support experience
• Exceptional organizational, communication, and time management skills
• Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams
• Ability to manage multiple priorities with minimal supervision while maintaining attention to detail
• Strong judgment, professionalism, discretion, and confidentiality

Preferred Qualifications

• Associate degree (A.A. or A.S.)
• Administrative, Project Management, or Microsoft certifications
• Experience supporting senior or executive-level leaders in a remote or hybrid environment

Why You'll Love This Opportunity

This position offers the opportunity to become a trusted partner to executive leadership while working in a collaborative, mission-driven organization dedicated to improving healthcare nationwide. If you're highly organized, service-oriented, and enjoy helping leaders do their best work, we'd love to meet you.

Apply today and help support the people improving healthcare across America.

Equal Opportunity Employer

Comagine Health is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.