Permit Coordinator

We are looking for a detail-oriented Permit Coordinator to support permit administration activities for a local government organization in Rancho Palos Verdes, California. This Contract position is ideal for someone who can manage documentation, communicate clearly with the public and internal teams, and keep records organized in a fast-paced office setting. The role focuses on reviewing submissions, coordinating permit processing, and ensuring accurate administrative support across daily operations.

Responsibilities:
• Evaluate permit submissions and related materials to confirm they are complete and aligned with municipal requirements before further processing.
• Administer routine permits across building, plumbing, mechanical, electrical, right-of-way, and public works categories with accuracy and timeliness.
• Determine applicable permit charges, prepare billing documentation, receive payments, provide receipts, and maintain dependable financial tracking records.
• Update and manage permit databases, electronic files, and departmental records to preserve accuracy, accessibility, and completeness.
• Arrange inspections and serve as a communication link between applicants, inspectors, and City personnel throughout the permit process.
• Prepare and maintain correspondence, reports, files, maps, plans, and other administrative documents that support department operations.
• Respond to applicant inquiries by providing status information and notifying stakeholders when reviews or permits are ready for release.
• Investigate inconsistencies in applications, records, and supporting documents and take appropriate steps to resolve outstanding issues.
• Compile activity logs, statistical data, and periodic reports while also assisting with filing, mail handling, document preparation, and special assignments.
• Work with internal departments and outside agencies to exchange permit-related information while safeguarding sensitive and confidential records.

Qualifications:

• High school diploma or equivalent is required.
• At least two years of administrative support experience, ideally in a setting involving public interaction, permitting, construction, planning, public works, or municipal services.
• Prior experience handling applications, permit documentation, records administration, or compliance-related support work is strongly preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with comfort using data entry and recordkeeping systems.
• Ability to interpret and apply City ordinances, codes, regulations, policies, and procedural guidelines.
• Strong written and verbal communication skills with the ability to provide attentive customer service in a public-facing environment.
• Excellent organizational skills, close attention to detail, and the ability to manage multiple tasks without sacrificing accuracy.
• Experience supporting general office operations such as administrative assistance, inbound call handling, reception, and document processing is beneficial.

Compensation

$21.00-$24.00 Hourly

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