Property Administrative Assistant

We are looking for a Property Administrative Assistant to support daily office operations for a residential property team. This long-term contract position is ideal for someone who can balance multiple priorities, maintain a welcoming office presence, and deliver attentive service to residents, visitors, and internal stakeholders. The role combines front-desk coordination, administrative organization, and basic property accounting support to help keep the site running efficiently.

Responsibilities:
• Welcome residents, prospective tenants, vendors, and visitors to the management office while providing courteous and helpful assistance.
• Manage incoming phone calls and direct inquiries to the appropriate team members, ensuring timely and accurate communication.
• Process and distribute incoming mail, prepare outgoing correspondence, and maintain organized administrative records and filing systems.
• Support rent collection activities, record payments accurately, and assist with accounts receivable and billing-related tasks.
• Provide administrative support for property operations, including scheduling, document preparation, and routine office coordination.
• Assist with accounts payable functions by organizing invoices, tracking documentation, and helping maintain accurate financial records.
• Update and maintain resident, vendor, and property information within CRM, management, and accounting software platforms.
• Contribute to budget tracking and other general accounting support activities as needed by the property management team.

Qualifications:

• Previous experience in an administrative, property management, or office support role.
• Ability to manage multiple assignments effectively in a fast-paced environment while maintaining accuracy and professionalism.
• Strong customer service and interpersonal communication skills, with confidence handling in-person and phone interactions.
• Familiarity with accounting processes such as accounts payable, accounts receivable, billing, and payment tracking.
• Proficiency with office and business systems, including CRM platforms and accounting or property management software.
• Experience working with tools such as ADP, JD Edwards EnterpriseOne, or similar financial and management systems is preferred.
• Strong organizational skills with the ability to maintain files, records, and documentation in a structured manner.

Compensation

$21.85-$25.30 Hourly

About Us

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