Accounting Specialist

We are looking for an Accounting Specialist to join a growing veterinary medical device business on a Remote, Contract basis (MST hours). This role supports day-to-day accounting operations while also assisting with order processing, customer invoicing, and inventory-related follow-up. The position requires a flexible schedule, offering between 20-30 hours per week and is best suited for someone who is comfortable working in a remote environment and managing a mix of financial and operational tasks.

Responsibilities:

• Process purchase orders in QuickBooks Desktop Enterprise and coordinate order documentation with third-party logistics partners.

• Prepare and send customer invoices, including shipment and tracking details, while maintaining accurate billing records.

• Support accounts receivable activities by monitoring payments, applying checks and credit card transactions, and following standard payment terms.

• Assist with select accounts payable tasks and general accounting support as needed across daily operations.

• Review pick tickets, packing documentation, and incoming shipment records to confirm order status and resolve discrepancies.

• Perform inventory reconciliation activities, including periodic reviews with external logistics providers to identify and investigate variances.

• Communicate directly with customers regarding orders, backorders, shipment updates, and related documentation requests.

• Maintain organized paper and scanned records for invoices, packing slips, and supporting files, including document cleanup and retention support.

Qualifications:

• Experience in accounting support with a strong emphasis on accounts receivable, billing, and reconciliations.

• Working knowledge of accounts payable and broader accounting functions in a fast-paced business setting.

• Proficiency with QuickBooks Desktop Enterprise or QuickBooks Online

• Strong Excel skills for reporting, tracking, and data review.

• Ability to investigate inventory differences and resolve record inconsistencies using sound analytical judgment.

• Comfortable coordinating with customers and third-party service providers regarding orders, shipments, and payment activity.

• Strong attention to detail with the ability to manage both digital and paper-based records accurately.

Compensation

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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