Project Coordinator

We are looking for a Project Coordinator to help keep architectural and design projects organized, on schedule, and well supported from initial planning through final completion. This position plays an important role in coordinating communication, documentation, meetings, and day-to-day project activities for Design Managers and broader project teams. Based in Dallas, Texas, the role is well suited to someone who is proactive, detail-focused, and comfortable balancing multiple priorities in a collaborative environment.

Responsibilities:
• Organize project initiation activities and maintain accurate electronic records, files, and supporting documentation throughout the project lifecycle.
• Prepare meeting summaries, track follow-up items, and distribute clear communication to help teams stay aligned on next steps.
• Monitor timelines, milestones, and team calendars to support steady progress across active assignments.
• Arrange internal and client-facing meetings by managing schedules, agendas, room bookings, materials, catering, and technology needs.
• Compile and update project reporting tools, including status updates, staffing information, and progress trackers.
• Support the administration of key project documents such as agreements, proposals, submittals, RFIs, and formal reports.
• Manage coordination for quality review documentation, including required stamping and final document processing.
• Facilitate communication with consultants and distribute project information to the appropriate stakeholders in a timely manner.
• Recommend practical improvements to team workflows, communication methods, and organizational processes to increase efficiency.
• Partner effectively with project teams and support functions while maintaining a thorough, responsive, and detail-conscious approach.

Qualifications:

• Bachelor’s degree required.
• At least 5 years of experience in project coordination, administrative support, operations, or a similar function, ideally within architecture, engineering, construction, design, or related services.
• Demonstrated ability to manage competing deadlines, maintain organization, and prioritize work effectively in a fast-paced setting.
• Strong written and verbal business communication skills with the ability to interact effectively across teams and with external partners.
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Teams.
• Sound judgment, problem-solving ability, and a high level of discretion when handling project-related information.
• Excellent attention to detail and a strong sense of urgency combined with tact and diplomacy.
• Experience with contract administration, proposal or RFP support, project scoping, or project scheduling is beneficial.

Compensation

Based on experience

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