Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a pharmaceutical organization in New York, New York. This role is a Long-term Contract opportunity for someone who can manage high-volume payables activity with accuracy and consistency. The ideal candidate will bring strong invoice processing experience, sound judgment in payment handling, and confidence working with Excel and modern AP platforms.

Responsibilities:
• Oversee day-to-day accounts payable activities to ensure invoices are reviewed, entered, and processed accurately and on schedule.
• Validate invoice details, assign appropriate account coding, and maintain organized records to support financial accuracy and audit readiness.
• Prepare and submit vendor payments through approved methods, including ACH transactions and check runs, while meeting internal deadlines.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely and effective manner.
• Use accounting systems and procurement tools, including NetSuite and Coupa when applicable, to manage payable workflows efficiently.
• Reconcile payable activity and assist in maintaining complete documentation for month-end and ongoing financial reporting.
• Partner with internal stakeholders to confirm approvals, clarify billing questions, and keep payment processing moving without delays.

Qualifications:

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Strong background in invoice entry, account coding, and end-to-end payment processing.
• Hands-on experience with ACH payments and check run administration.
• Advanced or strong working knowledge of Microsoft Excel for tracking, reviewing, and organizing financial data.
• Experience with NetSuite and Coupa is strongly preferred.
• High attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills for working with vendors and internal teams.

Compensation

$28.50-$33.00 Hourly

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