Executive Assistant

We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving.

Responsibilities:
• Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships.
• Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time.
• Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials.
• Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution.
• Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems.
• Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs.
• Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets.
• Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously.
• Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity.
• Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.

Qualifications:

• Bachelor's degree required

• At least 5 years of experience in a detail-oriented administrative or executive support role.

• Demonstrated experience coordinating both domestic and international business travel.

• Strong written and verbal communication skills with the ability to interact effectively across all levels of an organization.

• Proven ability to manage competing priorities, stay organized, and meet deadlines in a fast-paced environment.

• Sound problem-solving skills and the ability to work effectively both independently and as part of a team.

• Proficiency with Microsoft Office applications, including SharePoint.

• A dependable, service-oriented approach with a strong work ethic and willingness to provide additional support when needed.

• Availability to work overtime as business demands require.

Compensation

$65,000.00-$85,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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