Program Coordinator - Physician Asst program

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Department

Physician Asst Prog Mid

Major/Essential Functions

• Serve as the primary point of contact for the office by answering phones, greeting visitors and students.
• Assist the Program Director, Regional Dean, and faculty with reports, meeting minutes, files, and special projects.
• Collaborate with team members on admissions interviews.
• Serve as the unit safety officer.
• Coordinate student-facing class calendar and schedule reservations in TTUHSC system.
• Maintain documentation for the department purchasing card and prepare weekly reports.
• Complete all travel reimbursements for program faculty, adjuncts, students, and staff.
• Assist the Program Business Manager with purchasing contracts and budget reconciliations.
• Data entry and filing

Occasional Duties

• Assist with program special events and activities.
• Submit maintenance work orders and housekeeping requests as needed.
• Keep departmental shared spaces organized.
• Perform other duties as assigned.

Required Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Experienced in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Banner, Chrome River.
• Experience work independently and in a team-oriented environment.
• Experience operating standard office equipment.
• Previous experience working in a roll with shifting priorities and frequent interruptions.
• Previous experience in customer service.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.