Administrative Assistant

We are looking for an Administrative Assistant to support daily operations at a well-organized workspace in Williston, Vermont. This Contract to Permanent position is ideal for someone who enjoys creating a welcoming office environment, managing front-desk activity, and keeping administrative tasks organized. The role offers the opportunity to work independently on-site while serving as a key point of contact for members, guests, and remote team partners.

Responsibilities:
• Manage reception activities by greeting visitors, answering incoming inquiries, and maintaining a welcoming first impression throughout the day.
• Open and close the office each business day, ensuring shared spaces are prepared for use and secured appropriately.
• Oversee the center inbox, respond to routine messages, and coordinate meeting arrangements based on business needs.
• Provide attentive support to members and guests by addressing questions, resolving basic concerns, and directing requests efficiently.
• Lead scheduled workspace tours for prospective visitors and present the location’s features in a clear and engaging manner.
• Handle administrative support tasks such as data entry, record updates, and general office coordination to keep operations running smoothly.
• Work independently as the primary on-site team member while staying aligned with remote leadership and submitting required timekeeping information.
• Support location operations during an evolving organizational structure, adapting to updated workflows and reporting expectations as needed.

Qualifications:

• Prior experience in an administrative assistant, receptionist, or front-desk support role.
• Strong ability to manage inbound calls, email communication, and in-person visitor interactions professionally.
• Comfortable performing data entry and maintaining accurate administrative records.
• Excellent organizational skills with the ability to coordinate meetings and handle multiple daily tasks efficiently.
• Customer service mindset with strong interpersonal and communication abilities.
• Able to work independently and maintain reliability as the primary on-site representative.
• Proficiency with standard office tools and general administrative office procedures.

Compensation

$22.80-$26.40 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.