Executive Assistant

We are looking for an organized and resourceful Executive Assistant to support senior leadership in a Contract position based in Texas. This role is ideal for someone who can manage competing priorities, coordinate executive communications, and keep administrative operations running smoothly in a fast-paced municipal environment. The successful candidate will bring strong judgment, attention to detail, and the ability to work independently while supporting high-level meetings, reports, and departmental coordination.

Responsibilities:
• Coordinate complex calendars for leadership officials, arrange meetings, and ensure required scheduling details are prepared in advance, including support for public meeting posting needs.
• Manage executive briefing materials, monitor follow-up items and status reports, and help track communication activities tied to leadership priorities.
• Prepare and organize agendas for recurring one-on-one meetings with senior leaders and department heads while keeping deadlines and deliverables on track.
• Serve as a central point of communication between executive offices, elected officials, and internal staff to promote timely information flow.
• Draft correspondence and assist with responses to resident questions, concerns, and service requests in a thorough and prompt manner.
• Gather departmental content for online platforms, including internet and intranet updates, and help maintain current information.
• Compile weekly operational updates from departments and format summary materials for executive review.
• Support budget-related administration by maintaining records, processing purchase orders, tracking expenditures, and organizing financial documentation.
• Maintain departmental policy and procedure records, prepare event-related reports, and assist with special assignments as needed, including availability for after-hours recall.

Qualifications:

• Associate’s degree in business administration, business management, or a closely related field from an accredited college or university, along with at least five years of executive or administrative support experience.
• Bachelor’s degree in office administration, business management, or a related discipline is preferred.
• Demonstrated ability to work independently, manage sensitive matters with discretion, and stay effective in a high-volume environment.
• Strong experience supporting executive calendars, meetings, and leadership communications.
• Proficiency with Microsoft Office applications and related business tools, including Word, Excel, PowerPoint, Outlook, Access, and SharePoint.
• Clear written and verbal communication skills with the ability to prepare effective correspondence and reports.
• Strong organizational skills with the ability to balance multiple priorities and meet deadlines consistently.
• Prior experience in a municipal or public sector setting is preferred.

Compensation

$24.00-$26.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.