Accounts Payable Clerk

Amanda Warren with Robert Half is seeking an Accounts Payable /Payroll Clerk to join a nonprofit organization in Sonora, California and help maintain accurate, dependable financial operations. This position supports both payables and payroll activities, requiring strong attention to detail, sound judgment, and a service-focused approach when working with employees and vendors. The ideal candidate will contribute to timely processing, organized recordkeeping, and compliance with nonprofit accounting practices and applicable regulations.

Responsibilities:

• Manage the full accounts payable cycle, including reviewing invoices, reimbursement requests, and payment submissions for accuracy, approvals, and correct account coding.

• Coordinate scheduled disbursements through checks and electronic payments while keeping payment activity timely and well documented.

• Maintain complete vendor files, including tax forms and supporting compliance records, and address statement discrepancies or unresolved balances.

• Administer regular payroll processing, updating employee earnings, deductions, tax withholdings, garnishments, and benefit-related changes as needed.

• Record and reconcile payroll activity to the general ledger and prepare payroll documentation required for internal review and audit support.

• Assist with month-end accounting tasks such as accrual entries, account reconciliations, bank balancing, and cash monitoring.

• Organize financial documentation for annual audits, grant-related reporting, and restricted fund tracking in accordance with nonprofit requirements.

• Respond to questions from staff and vendors regarding payments and payroll matters while helping strengthen procedures and internal controls.

Qualifications:

• At least 3 years of experience handling accounts payable and payroll responsibilities in a finance or accounting environment.

• Working knowledge of invoice processing, payment scheduling, account coding, and payroll administration practices.

• Familiarity with accounting and payroll platforms such as QuickBooks, Sage Intacct, Paychex, or comparable systems.

• Understanding of payroll compliance requirements, tax withholding rules, and sound accounts payable controls.

• Strong organizational skills with a high level of accuracy and attention to detail when maintaining financial records.

• Proficiency in Microsoft Excel and the ability to prepare reconciliations, reports, and supporting schedules.

• Clear communication skills and a responsive, service-oriented approach when assisting employees, vendors, and leadership.

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; nonprofit accounting experience is strongly preferred.

If you possess the above experience and are looking for a great organization with amazing benefits, please send your resume to Amanda Warren through Linked In today!

Compensation

$55,000.00-$58,000.00 Yearly

About Us

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