Team Support Coordinator

We are looking for a Team Support Coordinator to provide organized, hands-on support for technology leadership and site operations in Wilmington, MA. This Long-term Contract position focuses on keeping projects, meetings, purchasing activities, vendor coordination, and administrative processes running smoothly in a fully onsite environment. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities while supporting both daily business needs and broader team initiatives.

Responsibilities:

• Coordinate calendars, meeting logistics, and team activities for technology leaders, ensuring schedules, communications, and follow-up actions stay on track.

• Prepare reports, spreadsheets, and presentation materials by gathering information, organizing data, and turning updates into clear business-ready content.

• Manage requests related to software, supplies, and operational needs by supporting approvals, purchase tracking, and order coordination for the technology team.

• Assist with vendor administration by helping establish new vendor records, collecting required documentation, and maintaining communication on outstanding items.

• Process purchasing-related tasks such as requisition entry, invoice follow-up, goods receipt confirmation, and resolution of payment issues.

• Serve as an onsite point of contact for visitors and service providers by arranging badge access, supporting reception needs, and helping coordinate events and site visits.

• Partner with facility support leadership to handle day-to-day office operations, including maintenance requests, service coordination, shipping and receiving, and security-related follow-up.

• Monitor inventory levels for office and shared-use supplies while helping maintain organized, functional common areas and workspaces.

• Provide administrative support for travel arrangements, stakeholder communications, and other operational tasks that enable leaders to focus on strategic priorities.W

Qualifications:

• High school diploma required; an associate or bachelor’s degree in business or a related field is preferred.
• 2-4 years of experience in office administration, team coordination, executive support, or a similarly broad operational support role.
• Strong working knowledge of Microsoft Excel, Outlook, Teams, and PowerPoint, including the ability to build spreadsheets, charts, and effective presentations.
• Experience handling scheduling, data entry, purchasing support, invoice coordination, or vendor communication in a business setting.
• Ability to work independently, manage multiple priorities, and provide proactive updates on open tasks and deadlines.
• Effective communication and relationship-building skills with internal stakeholders, visitors, and external vendors.
• Purchasing or procurement experience is preferred; prior notary certification is a plus but not required.
• Ability to safely lift and move items weighing up to 35 pounds as part of onsite coordination duties.

Compensation

$25.00-$35.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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