Administrative Support V

We are looking for an experienced administrative specialist to provide high-level support for leadership and help coordinate day-to-day operations for a growing Cyber Services function in Sun Prairie, Wisconsin. This Long-term Contract position combines executive support, operational coordination, and client onboarding activities, making it ideal for someone who is highly organized, discreet, and comfortable managing competing priorities. The role will play an important part in keeping communication, scheduling, reporting, and onboarding processes running efficiently across internal teams and external client interactions.

*Must have 5+ years experience*

Responsibilities:

• Coordinate calendars, shifting priorities, and administrative requests for senior leadership while helping ensure timely follow-up with key stakeholders.

• Arrange internal and external meetings, including venue selection, technology setup, and catering logistics to support productive sessions.

• Maintain organized records, shared files, and departmental documentation so information remains accurate and easy to retrieve.

• Handle sensitive correspondence and confidential administrative matters with discretion, sound judgment, and attention to best practices.

• Plan business travel and detailed itineraries in alignment with organizational guidelines and leader preferences.

• Review incoming communications, determine urgency, and route messages or requests to the appropriate contacts for prompt action.

• Update and monitor client onboarding information in internal databases and Salesforce to support accurate tracking and reporting.

• Schedule and coordinate onboarding calls, training sessions, and external webinar activities for clients and partner groups.

• Produce and maintain operational reports, assist with shared mailbox administration, and support broader team processes as needed.

Qualifications:

• Prior experience providing executive-level or senior administrative support in a fast-paced business environment.

• Hands-on experience working with Salesforce and maintaining data accuracy across administrative or client-related records.

• Strong proficiency with Microsoft Office applications, including tools used for scheduling, reporting, and document preparation.

• Demonstrated ability to support distributed or global teams while managing multiple deadlines and changing priorities.

• Excellent written and verbal communication skills, with the ability to interact effectively with leaders, clients, and cross-functional partners.

• Strong organizational skills and attention to detail when handling calendars, correspondence, records, and event coordination.

• Ability to manage confidential information with discretion and professionalism.

• Previous experience in insurance or external client onboarding is preferred.

Compensation

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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