Office Services Associate

• Role: Office Services Associate (Contract)
• Location: Palo Alto, CA 94306 (100% Onsite)
• Schedule: Onsite (shift may vary; potential 24/7 environment)
• Tentative Hourly Rate: $20 - $21 per hour
• Duration: Contract (with potential for extension)

Role Overview

In this role, you'll support multiple office service functions including reprographics, reception, hospitality, facilities support, mail services, and audio/visual coordination. This is a hands-on position within a fast-paced corporate environment where exceptional customer service, professionalism, and attention to detail are essential.

Responsibilities

• Scan, print, copy, bind, and distribute sensitive business documents
• Operate high-volume reprographics equipment while maintaining quality and accuracy
• Coordinate conference room setups, meeting support, catering, and room resets
• Assist with audio/visual equipment setup and troubleshooting
• Provide front desk reception and client support in person, over the phone, and via email
• Maintain service request tracking systems and ensure timely completion of requests
• Prioritize daily workflow and communicate operational challenges when necessary
• Troubleshoot basic copier, printer, and scanner issues
• Conduct quality assurance checks on completed work
• Replenish paper, toner, and production supplies
• Support additional office services functions as business needs require

Required Qualifications

• High school diploma or equivalent
• Minimum 1 year of office services, administrative support, or related experience
• Experience in a legal, banking, or large corporate environment preferred
• Strong customer service and relationship-building skills
• Experience with mail, phone, email, scanning, printing, and reprographics equipment
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities
• Ability to handle confidential and sensitive information
• Comfortable working in a fast-paced environment
• Ability to stand and walk for the majority of the workday
• Ability to lift and transport materials up to 50 pounds as needed

Qualifications:

Key Qualifications

• Experience supporting reception, hospitality, or conference room services
• Ability to troubleshoot basic office equipment issues independently
• Strong attention to detail and commitment to quality
• Positive, self-motivated, and customer-focused attitude
• Ability to work collaboratively with cross-functional teams
• Strong time management and multitasking skills
• Ability to recognize when issues require escalation to leadership

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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