Payroll Administrator

We are looking for a detail-oriented Payroll Administrator to support accurate and compliant payroll operations for a contract assignment near Mahwah, New Jersey. This role is well suited for someone who can manage full-cycle payroll activities, resolve discrepancies efficiently, and work confidently with payroll reporting, audits, and employee inquiries. The ideal candidate will bring strong knowledge of multi-state payroll practices, timekeeping administration, and payroll-related compliance requirements while maintaining a high level of confidentiality.

Responsibilities:

• Oversee end-to-end payroll processing, ensuring employee pay, deductions, supplemental earnings, and paid time off balances are calculated accurately.

• Review time and attendance records, follow up on missing or inconsistent entries, and resolve payroll-related issues before processing deadlines.

• Conduct detailed payroll audits before and after each cycle, including verification of entries completed by other team members.

• Support payroll tax activities by assisting with quarterly filings, tax payments, year-end wage reporting, and related compliance documentation.

• Administer payroll matters such as garnishments, unemployment claims, disability payments, and employment verification requests.

• Prepare and validate records connected to union benefit administration and maintain supporting payroll documentation.

• Compile payroll data and generate reports related to payroll liabilities, workers’ compensation, audit needs, and other payroll accounting requirements.

• Reconcile salary expense, retirement contributions, employee benefits, payroll tax balances, and insurance-related payroll reporting.

• Respond to employee questions regarding pay calculations and payroll policies while partnering with accounting leadership to strengthen procedures and internal controls.

• Recommend process improvements that increase payroll accuracy, efficiency, and compliance, while assisting with additional accounting department duties as needed.

Qualifications:

• Experience managing full-cycle payroll processing in a detail-oriented business environment.
• Working knowledge of multi-state payroll practices and payroll compliance requirements.
• Ability to maintain and review employee timesheets and timekeeping records with a high degree of accuracy.
• Familiarity with payroll audits, account reconciliations, and payroll-related reporting.
• Experience supporting payroll tax filings, year-end forms, and other statutory payroll obligations.
• Strong problem-solving skills with the ability to investigate discrepancies and resolve payroll issues independently.
• Clear communication skills for responding to employee payroll questions and collaborating with accounting teams.
• Ability to handle sensitive payroll and employee information with discretion and confidentiality.

Compensation

$28.50-$33.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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