Executive Assistant

We are looking for an Executive Assistant to provide dependable, high-level administrative support in a Contract position based in Brooklyn Park, Minnesota. This role will work closely with the Executive Director and serve as a key partner in keeping schedules, meetings, communications, and office operations running smoothly. The ideal candidate brings strong judgment, exceptional organization, and the confidence to manage shifting priorities in a fast-paced non-profit environment.

Responsibilities:
• Oversee the Executive Director’s calendar, prioritize appointments, and ensure daily schedules are organized and up to date.
• Coordinate board and committee activities, including preparing for recurring meetings, following up with members, and supporting meeting logistics.
• Manage routine office administration such as handling incoming mail, maintaining documents, and ordering workplace and event-related supplies.
• Review and route spending requests, helping track approvals and support accurate administrative processing.
• Organize staff gatherings and larger internal events, including food planning, materials coordination, and day-of logistics.
• Arrange virtual meetings and provide basic technical support to ensure the Executive Director is fully prepared for online sessions.
• Assist with travel planning when needed, including itinerary coordination and related scheduling details.
• Maintain organized records and support document preparation to help leadership stay informed and efficient.

Qualifications:

• Experience supporting senior leadership or executives in an administrative capacity.
• Demonstrated success managing complex calendars, meeting schedules, and changing priorities.
• Familiarity with board meeting coordination, committee support, or governance-related administration.
• Strong organizational skills with careful attention to detail and follow-through.
• Ability to communicate professionally and work effectively with a range of personalities.
• Confidence handling sensitive situations with discretion, resilience, and sound judgment.
• Proficiency with virtual meeting platforms and standard office productivity tools.

Compensation

$25.00-$28.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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