Administrative Assistant

We are seeking a versatile, detail-oriented Administrative Assistant to support both front-facing and back-office operations. These roles serve as a key point of contact for visitors, clients, and internal staff while also providing behind-the-scenes administrative support to help ensure efficient daily operations. The ideal candidates are professional, organized, customer-focused, and comfortable managing multiple responsibilities with accuracy and discretion.

Responsibilities include greeting visitors, clients, and vendors in a professional and welcoming manner; answering and routing incoming phone calls; responding to emails and general inquiries; managing front desk activities, appointment scheduling, calendars, and meeting coordination; preparing, formatting, and maintaining correspondence, reports, spreadsheets, presentations, and other business documents; performing data entry, filing, scanning, records management, and document tracking with a high level of accuracy; maintaining office records, shared files, and administrative systems while handling sensitive information confidentially; assisting with office supply ordering, mail distribution, invoice support, expense tracking, and other operational tasks; and supporting internal teams with project coordination, workflow tracking, and follow-up on administrative tasks.

Qualifications:

The ideal candidate will have strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, along with the ability to create, edit, and maintain professional documents, spreadsheets, reports, and presentations. Strong administrative operations, organizational, customer service, and communication skills are important, as well as experience supporting front office management, project management, and workflows. Candidates should demonstrate strong attention to detail, accuracy, follow-through, and the ability to multitask, prioritize work, and remain professional in a fast-paced environment. The ability to maintain confidentiality and handle sensitive information appropriately is essential. Familiarity with Google Suite and strong Microsoft Excel skills are a plus.

Qualified candidates will ideally have previous experience in an administrative assistant, office assistant, coordinator, receptionist, or similar support role. A high school diploma or equivalent is required, and additional administrative training is a plus. Experience working in a customer-facing front office or a high-volume administrative support environment is preferred. Additional advanced administrative skills, including calendar management, meeting coordination, travel arrangements, reporting, and document preparation, are a plus. Experience with office productivity tools, shared document platforms, CRM systems, project coordination tools, or other administrative software is also preferred.

Successful candidates will bring adaptability, willingness to learn, critical thinking, problem-solving ability, creativity, strong communication, and emotional intelligence.

Compensation

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