Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily office operations and provide a welcoming first point of contact for guests, callers, and internal team members. This is a Contract position suited for someone who brings strong administrative experience, excellent customer service skills, and confidence managing a busy front desk environment. The ideal candidate will keep schedules organized, handle communications efficiently, and help maintain smooth day-to-day workflow across the office.

Responsibilities:
• Welcome visitors in a courteous and attentive manner, guide them appropriately, and ensure a positive onsite experience.
• Manage a multi-line phone system by answering inbound calls promptly, directing inquiries to the right contacts, and taking accurate messages when needed.
• Coordinate calendars, arrange meetings, and schedule appointments to support efficient office operations.
• Process incoming and outgoing mail and package shipments while maintaining organized distribution procedures.
• Prepare, scan, and organize electronic copies of documents to support administrative recordkeeping.
• Provide general administrative assistance such as data entry, document support, and routine office coordination.
• Maintain front desk coverage and respond to day-to-day requests from staff, clients, and visitors with a high level of service.
• Use Microsoft Excel and other office tools to track information, update logs, and support reporting needs.

Qualifications:

• At least 3 years of experience in a front desk, receptionist, or administrative office role.
• Proven ability to operate a multi-line or switchboard phone system in a fast-paced setting.
• Strong background in scheduling meetings, coordinating appointments, and managing calendar-related tasks.
• Experience handling mail, packages, and general office administrative support responsibilities.
• Proficiency with Microsoft Excel and comfort working with electronic documents and digital files.
• Excellent verbal communication skills and a detail-oriented approach to assisting visitors and callers.
• Solid customer service skills with the ability to stay organized and responsive throughout the workday.

Compensation

$22.80-$26.40 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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