Payroll Specialist

We are looking for a Payroll Specialist to join a non-profit organization in New York, New York in a contract-to-permanent capacity. This role will support accurate and timely payroll operations across bi-weekly and monthly employee groups while partnering closely with payroll leadership on day-to-day processing activities. The ideal candidate brings strong experience handling complex payroll scenarios, including employee status changes, compensation updates, and multi-state payroll administration in a high-volume environment.

Responsibilities:
• Partner with the Payroll Analyst to administer payroll for both bi-weekly and monthly pay cycles, ensuring deadlines and accuracy standards are met.
• Review and calculate payroll changes related to new employees, employee separations, and compensation updates before each processing cycle.
• Prepare and enter retroactive and prior-quarter payroll corrections while maintaining complete and accurate records.
• Coordinate disbursements and funding activities for third-party entities, including affiliates, unions, and other related organizations.
• Verify payroll data for consistency and resolve discrepancies that could affect employee pay or reporting.
• Support onboarding-related payroll setup to ensure new employees are properly established in the payroll system.
• Help maintain compliance with multi-state payroll requirements and established internal payroll procedures.

Qualifications:

• Experience processing payroll in a high-volume environment with employee populations exceeding 500 workers.
• Hands-on knowledge of bi-monthly and/or bi-weekly payroll administration.
• Familiarity with multi-state payroll regulations and payroll tax considerations.
• Experience supporting payroll activities tied to onboarding, compensation changes, and terminations.
• Proficiency with ADP Online or a comparable payroll platform.
• Ability to manage payroll adjustments, reconciliations, and detailed recordkeeping with a high degree of accuracy.
• Strong communication skills and the ability to collaborate effectively with payroll stakeholders and internal teams.

Compensation

$32.00-$36.00 Hourly

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