Property Administrative Assistant

We are looking for a dedicated Property Administrator to join our team in Bloomington, Indiana. In this Contract to permanent position, you will play a pivotal role in managing property operations while ensuring smooth communication with residents and vendors. This is an excellent opportunity to grow into a Property Manager role upon transitioning to ongoing employment. This role would be 3 days per week, 8 hours per day.

Responsibilities:

• Oversee property maintenance and conduct regular tours to ensure standards are met.

• Manage rent collection and maintain accurate records of payments.

• Facilitate move-in and move-out processes, ensuring units are turned over efficiently within 4-5 days.

• Communicate effectively with residents regarding notices, lease violations, and other essential updates.

• Coordinate with vendors and contractors to address property needs until a service technician is hired.

• Ensure work orders are accurately logged and assigned for timely resolution.

• Monitor vendor contracts and maintain files to ensure adherence to preventative maintenance schedules.

• Utilize software tools like Yardi and Microsoft Office to manage property operations and documentation.

• Handle lease agreements, renewals, and transactions with attention to detail and compliance.

• Provide comprehensive care for the property, addressing any issues promptly and professionally.

Qualifications:

• Proven experience in property management, including residential and commercial properties.

• Familiarity with HUD regulations and standards.

• Strong ability to manage vendor relationships and maintain organized vendor files.

• Proficiency in Yardi property management software and Microsoft Office tools, including Word and Excel.

• Experience handling work orders, lease agreements, and related administrative tasks.

• Excellent communication skills for interacting with residents, vendors, and contractors.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Knowledge of lease transactions, renewals, and compliance requirements.

Compensation

About Us

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