Administrative Coordinator

We are looking for an Administrative Coordinator to support a certification-focused program within the manufacturing industry in Carmel, Indiana. This contract position is ideal for someone who enjoys keeping processes organized, communicating clearly with stakeholders, and ensuring time-sensitive activities stay on track. The role offers the opportunity to manage administrative workflows, maintain accurate program records, and contribute to a positive experience for members and certification participants.

Responsibilities:

• Manage certification submissions, renewal documents, and supporting administrative materials with accuracy and timeliness.

• Coordinate audit schedules and monitor the progress of plant reviews and personnel certification participants.

• Maintain up-to-date records across program files and ensure documentation remains complete and well organized.

• Provide clear communication regarding deadlines, application requirements, status updates, and next steps.

• Support calendar coordination and administrative planning related to certification activities and program events.

• Represent the organization at select industry events during the year and assist with related logistical preparation.

• Respond to inbound inquiries in a courteous, service-oriented manner and help resolve routine questions efficiently.

• Contribute to additional administrative and program support tasks as business needs evolve.

Qualifications:

• 3+ years of experience in administrative support, office coordination, or program administration.
• Demonstrated ability to stay organized, manage details carefully, and follow through on assignments.
• Comfortable using digital tools and working effectively in a paperless environment.
• Strong communication skills with the ability to share information clearly and professionally.
• A proactive, resourceful approach to problem-solving and day-to-day task ownership.
• Customer-focused mindset with a friendly, approachable, and team-oriented work style.
• Experience with scheduling, record management, application administration, or audit-related coordination is preferred.

Compensation

$22.00-$23.00 Hourly

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