Office Services Assosiste (Repro & Mail)
Responsibilities:
• Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods.
• Complete reprographics, scanning, digital document handling, intake, and mailroom tasks in accordance with site procedures and service expectations.
• Organize assignments by deadline and workflow priority to ensure materials are processed, finished, and delivered on time.
• Communicate promptly with clients, team members, and supervisors regarding request status, timing concerns, or service issues that may affect completion.
• Inspect finished work for accuracy and presentation, and perform quality checks on output to maintain consistent service standards.
• Troubleshoot routine copier, printer, and mail equipment issues, and escalate more complex problems when needed.
• Restock paper, toner, and other production supplies while using materials responsibly and maintaining operational readiness.
• Handle confidential records and sensitive information with discretion and in compliance with company and client policies.
• Support additional front-of-house or office services activities, such as reception, hospitality, or audio/visual assistance, based on site needs.
• Move boxes, mail, and production materials as required, including lifting items up to 50 pounds, and provide overtime support when business demands increase.
Qualifications:
• High school diploma or equivalent required.• At least 1 year of experience in office services, copy/mail operations, or a similar support role, preferably within a legal, financial, or large corporate setting.
• Working knowledge of back-office procedures, including document reproduction, scanning, mail distribution, and service request tracking.
• Strong customer service and communication skills with the ability to work effectively with clients and colleagues from diverse backgrounds.
• Excellent organizational skills, close attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.
• Ability to exercise sound judgment, solve routine problems independently, and recognize when issues should be escalated.
• Comfortable handling sensitive or confidential documents while following workplace policies and security expectations.
• Ability to work flexible shifts and overtime as needed in an environment that may support extended operating hours.
Compensation
$20.00-$21.00 HourlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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