Administrative Assistant

Our client, a growing construction company in Wilmington, is seeking an organized and detail-oriented Administrative Assistant to support daily office operations. This role will assist with scheduling, document management, communication with vendors and subcontractors, and general administrative support to ensure projects and office functions run smoothly.

Key Responsibilities:

• Provide administrative support to project managers, office leadership, and field teams
• Answer phones, respond to emails, and greet clients, vendors, and visitors
• Maintain filing systems, job records, contracts, permits, and project documentation
• Schedule meetings, appointments, and inspections
• Assist with preparing reports, correspondence, proposals, and presentations
• Track invoices, purchase orders, and expense documentation
• Coordinate with subcontractors, suppliers, and internal staff regarding project updates and administrative needs
• Order office supplies and help maintain an organized office environment
• Support data entry and update information in company systems and spreadsheets
• Assist with payroll, timesheets, and other clerical duties as needed

Qualifications:

Qualifications:

Based on general knowledge.

• 2+ years of administrative support experience, preferably in construction, contracting, or a related industry
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
• Strong communication, organizational, and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• High attention to detail and problem-solving skills
• Experience with construction documentation, scheduling, or invoicing is preferred

Compensation

About Us

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