Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join our growing construction team in Ontario, California. This position is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of invoices, and supporting financial operations in a fast-paced construction environment. The ideal candidate will have experience handling high-volume invoice processing, vendor relations, subcontractor payments, and job cost allocation.

Key Responsibilities

• Process a high volume of vendor, supplier, and subcontractor invoices accurately and efficiently
• Review invoices for proper approvals, coding, and supporting documentation
• Match purchase orders, receipts, and invoices
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Maintain vendor files and ensure all required documentation is up to date, including W-9s and insurance certificates
• Communicate with vendors and internal project teams to resolve invoice discrepancies and payment issues
• Allocate costs to the appropriate jobs, phases, and cost codes
• Assist with month-end close by reconciling accounts payable transactions and preparing reports
• Monitor outstanding payables and help maintain strong cash flow controls
• Support 1099 preparation and year-end reporting
• Ensure compliance with company policies and accounting procedures

Qualifications:

Qualifications

• 2+ years of accounts payable experience, preferably in the construction industry
• Strong understanding of job costing, purchase orders, lien releases, and subcontractor documentation preferred
• Experience with ERP or accounting software; construction software experience is a plus
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Excellent communication and problem-solving skills
• Ability to work independently and as part of a team in a fast-paced environment

Preferred Qualifications

• Experience with construction accounting systems such as Sage, Viewpoint, Foundation, or similar platforms
• Knowledge of subcontractor compliance and payment processes
• Familiarity with sales tax, use tax, and 1099 reporting

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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