Accounts Payable Specialist

Our client, a local and reputable non-profit, is in need for an Accounts Payable Specialist to join their team on a contract basis! This position focuses on accurate invoice handling, expense coding, and timely disbursements while helping maintain strong financial controls. The ideal candidate brings hands-on accounts payable experience, strong attention to detail, and the ability to manage high-volume transactions with consistency.

Responsibilities:

• Review and process vendor invoices with accuracy, ensuring charges are assigned to the appropriate accounts and cost categories.

• Prepare and manage payment activities, including ACH transactions and scheduled check runs, in alignment with established deadlines.

• Verify invoice details against supporting documentation and resolve discrepancies by coordinating with vendors and internal teams.

• Maintain organized accounts payable records and ensure documentation is complete for audit and reporting purposes.

• Monitor outstanding payables and help keep payment cycles current to support positive vendor relationships.

• Assist with reconciliations related to accounts payable activity and identify items requiring follow-up or correction.

• Apply internal procedures and financial controls to each transaction to promote accuracy and compliance.

• Support ongoing process improvements within the payables function as needed to enhance efficiency and consistency.

Qualifications:

• Experience working in accounts payable with responsibility for invoice processing and payment execution.

• Practical knowledge of account coding and the ability to assign expenses accurately across transactions.

• Familiarity with ACH payments, check processing, and routine disbursement procedures.

• Strong organizational skills with the capacity to manage multiple deadlines in a fast-paced environment.

• Clear communication skills for working with vendors and internal stakeholders to resolve payment issues.

• Proficiency with standard accounting or financial systems and basic spreadsheet functionality.

Compensation

About Us

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