Legal Assistant

Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment.

Role: Litigation Legal Administrative Assistant

Location: Boston, MA

Salary: $80,000 - $110,000 (depending on experience) + amazing benefits

Schedule: Hybrid (4 days in, 1 day remote) after onboarding period

Responsibilities:

• Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.
• Ensures that legal documents are compliant with court rules and filed properly.
• Efficiently create, organize, and maintain client files.
• Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.
• Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.
• Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.
• Communicate with clients, witnesses, and other parties to gather information and answer questions.
• Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.
• Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.
• Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.
• Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.
• Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.
• Organize and maintain case files, including physical and electronic files.
• Performs additional duties as requested.

Qualifications:

Requirements:

• 2+ years of experience in litigation as a legal admin assistant, legal assistant or paralegal.
• Experience working with Massachusetts Courts.
• Experience preparing Rule 9A motion packages for filing in the Mass. Superior Courts
• Proficiency in MS Office Suite including Word, Excel, Outlook, and PowerPoint. Also Adobe Acrobat, Visio, Document Management Systems and comparison software.
• Notary public certification preferred.
• Exceptional organization, attention to detail and time management skills
• Comfortable balancing multiple projects.
• Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy. Efficiently follow written and verbal instructions. Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality.                            
• Applicant must be a dependable team player who works collaboratively and cooperatively with others. Exhibits a positive, supportive attitude at all times. Ability to act independently and make decisions within the scope of the position’s responsibilities.

Compensation

$80,000.00-$110,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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