Posted July 11, 2026
Procurement Operations Coordinator
Albert Einstein College of Medicine
Einstein/Resnick - Bronx, New York, United States 10461
Full Time
Reference: 285754687
Procurement Operations Coordinator
US-NY-Einstein/Resnick - Bronx
Job ID: 2026-18189
Employee Classification: Non-Exempt/Non-Union
Department: Procurement
Position Type: Regular Full-Time
Albert Einstein College of Medicine
POSITION RESPONSIBILITIES
Responsibilities:
- Coordinate and administer procurement activities for assigned departments, exercising independent judgment in the sourcing, acquisition, and delivery of goods and services.
- Review, evaluate, and onboard new suppliers, ensuring compliance with organizational procurement standards, risk requirements, and operational needs.
- Analyze supplier performance and facilitate supplier relationship management activities, including supplier updates, issue resolution, and process improvements.
- Serve as a procurement consultant to departments by interpreting procurement policies, recommending appropriate purchasing strategies, and resolving complex purchasing and supplier-related issues.
- Exercise delegated authority to facilitate the procurement of small-dollar goods and services utilizing approved procurement systems, technologies, and purchasing methods.
- Investigate, analyze, and resolve invoice discrepancies, procurement exceptions, and supplier payment issues with internal stakeholders and external vendors.
- Manage complex purchase orders from initiation through fulfillment, including issue resolution, order tracking, expediting deliveries, and coordinating corrective action when required.
- Reconcile organizational purchasing card (P-Card) transactions, review expenditures for policy compliance, identify discrepancies, and recommend corrective actions.
- Monitor procurement workflows and administrative operations, establishing priorities and assigning work to clerical support staff to ensure efficient service delivery.
- Coordinate, train, and provide day-to-day direction to clerical personnel while monitoring workload distribution and operational effectiveness.
- Maintain operational continuity by providing coverage for key administrative and procurement functions during staffing absences.
- Respond to internal and external inquiries regarding procurement, supplier management, and administrative operations, utilizing independent judgment in determining appropriate resolutions.
- Research, analyze, and communicate complex operational, procurement, and financial data to support informed business decisions.
- Interpret and apply organizational policies, procedures, and procurement guidelines to resolve non-routine issues and recommend process improvements.
- Oversee front-office operations, including administration of the general office communication line, coordination of mail distribution services, and resolution of related operational issues.
- Identify opportunities to improve procurement efficiency, customer service, internal controls, and administrative processes.
- Perform other related duties and special projects as assigned.
QUALIFICATIONS
Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Public Administration, or a closely related field required.
- Minimum of 2-4 years of progressively responsible experience in procurement, supplier management, purchasing operations, contract administration, accounts payable, or related business operations functions.
- Experience in higher education, healthcare, government, or other highly regulated environments preferred.
- Demonstrated experience analyzing procurement transactions, resolving supplier issues, administering purchasing processes, and supporting operational decision-making.
- Experience coordinating multiple priorities, managing vendor relationships, and interpreting organizational policies and procedures.
Competencies
- Strong knowledge of procurement, supplier management, and purchasing processes.
- Ability to exercise sound judgment and independently resolve procurement, supplier, and invoice-related issues.
- Proficient in Microsoft Office Suite and enterprise procurement/ERP systems.
- Strong analytical, organizational, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written, verbal, and interpersonal communication skills.
- Skilled in data analysis, reconciliation, and reporting.
- Ability to interpret and apply policies, procedures, and compliance requirements.
- Strong customer service orientation and stakeholder relationship management skills.
- Ability to coordinate workflow, prioritize tasks, and support operational efficiency.
- Demonstrated initiative, professionalism, and attention to detail.
- Commitment to confidentiality, accountability, and continuous process improvement.
Minimum Salary Range:
USD $66,300.00/Yr.
Maximum Salary Range:
USD $72,000.00/Yr.
Equal employment opportunity, including veterans and individuals with disabilities.
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