Office Coordinator

We are looking for a detail-oriented Office Coordinator to support daily operations for a Financial Services office in West Palm Beach, Florida. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative support in a part-time, on-site setting Tuesday through Thursday. The role will focus on office coordination, meeting and event support, mail and shipping activities, and assisting staff and leadership with day-to-day administrative needs.

Responsibilities:
• Greet employees, guests, vendors, and delivery personnel warmly and maintain a welcoming front-office presence.
• Keep the workplace orderly and fully functional by addressing facility needs, submitting maintenance requests, and following up on office issues.
• Prepare desks and materials for new hires, including workstation setup and welcome items.
• Organize internal meetings, lunches, and office events by handling room arrangements, catering, and day-of logistics.
• Support executives and team members with hospitality needs, including beverage service and dining reservations when needed.
• Oversee office inventory by ordering supplies, snacks, coffee, and other essential items to keep operations running smoothly.
• Manage incoming and outgoing mail, package distribution, courier shipments, and shipping supply coordination.
• Reconcile receipts and company card purchases accurately for expense reporting and accounts payable submission.
• Assist with printing presentations, preparing documents, and mailing marketing or business materials for staff and leadership.
• Help uphold workplace safety procedures and provide additional administrative assistance to managers and executives as assigned.

Qualifications:

• At least 2 years of experience in office coordination, administrative support, or a similar business support role.
• Prior experience working in a business office environment with regular front-desk or receptionist responsibilities.
• Demonstrated ability to coordinate meetings, catered lunches, and office events with strong attention to detail.
• Experience handling mail, shipping, courier services, and package processing for an office setting.
• Strong organizational skills with the ability to manage multiple priorities and follow through on tasks independently.
• Strong communication skills and a welcoming, approachable manner when interacting with staff and visitors.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• High school diploma required; notary certification is a plus but not required.

Compensation

$22.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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