Marketing Coordinator

We are looking for a Marketing Coordinator to support event and administrative operations for a Contract position based in Beaverton, Oregon. This role is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and ensures every event detail is handled with precision. The successful candidate will coordinate logistics, communications, and materials while helping deliver a seamless experience for attendees, speakers, and internal teams.

Responsibilities:
• Coordinate event logistics by arranging venues, lodging, transportation, and external service providers to keep activities on schedule and within scope.
• Maintain accurate attendee records and respond quickly to schedule adjustments, registration updates, and other time-sensitive event changes.
• Organize speaker calendars and support detailed event timelines to ensure sessions, meetings, and presentations run smoothly.
• Prepare and verify branded materials, event assets, and supporting documents so all resources are complete and ready for use.
• Review dates, times, locations, and outgoing communications carefully to reduce errors and avoid scheduling conflicts.
• Manage the shipment and delivery of event supplies, including booth materials, promotional items, and technical equipment.
• Monitor deadlines across multiple workstreams and follow up proactively to prevent missed tasks, duplicate efforts, or communication gaps.
• Provide general administrative support such as scheduling coordination, calendar upkeep, and handling inbound calls as needed.
• Assist with light lifting and movement of event materials when preparing for on-site activities or shipments.

Qualifications:

• At least 2 years of experience in coordination, administrative support, event operations, or a related field.
• Demonstrated ability to manage multiple timelines, priorities, and logistics details in a deadline-driven environment.
• Strong attention to detail with a consistent record of maintaining accuracy across schedules, communications, and event plans.
• Proficiency with Microsoft Office Suite, including intermediate Excel skills; advanced Excel capability is preferred.
• Comfortable working with digital tools and computer-based tasks tied to logistics tracking, scheduling, and documentation.
• Effective communication skills with the ability to interact effectively with vendors, attendees, speakers, and internal stakeholders.
• Experience supporting calendars, scheduling needs, and inbound communications in a fast-paced setting.
• Ability to perform light lifting related to event setup, materials handling, or shipment coordination.

Compensation

$23.00-$27.00 Hourly

About Us

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