Purchasing Coordinator

We are looking for an Purchasing Coordinator to support a retail organization in New York, New York on a Contract assignment. This role will manage core purchasing and payables activities, including purchase order processing, supplier setup, invoice coordination, and documentation oversight. The position is well suited for someone who can keep transactions accurate, maintain organized records, and work effectively with vendors and internal stakeholders in a fast-moving environment.

Responsibilities:

• PO Management: Create, maintain, update, and track purchase requisitions and purchase orders (POs) in Coupa.
• Invoice Coordination: Review invoice readiness, resolve purchasing-related discrepancies, and collaborate with Project Managers, suppliers, Accounts Payable, and Finance to ensure timely payments.
• Supplier Onboarding: Coordinate onboarding activities, including document collection, compliance follow-ups, and status tracking.
• Contract Administration: Support contract workflows through routing, document management, signature coordination, and meticulous record maintenance.
• Tracking & Reporting: Maintain accurate purchasing records and provide clear visibility into the status of active requests, POs, invoices, and onboarding pipelines.
• Escalation: Proactively identify and escalate blockers, risks, or urgent purchasing issues to the Lead - Purchasing Manager to minimize project delays.  

Qualifications:

• Experience supporting accounts payable, purchasing coordination, or a closely related finance function.
• Working knowledge of invoice coding, account allocation, and payment processing procedures.
• Familiarity with ACH transactions, check runs, and handling approved invoices with attention to detail.
• Ability to manage purchase orders, supplier records, and supporting documentation accurately.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Clear written and verbal communication skills for working with suppliers and cross-functional teams.
• Proficiency with standard business systems and spreadsheets used for financial tracking and documentation.

Compensation

$28.50-$33.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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