Project Assistant

We are looking for a Project Assistant to support an on-site event team located in the Greater Philadelphia Region for a contract position within the service industry. This role focuses on coordinating event-day logistics, helping attendees and candidates navigate the venue, and keeping activities organized according to schedule. The ideal Project Assistant candidate is dependable, detail-oriented in a business-casual environment, and comfortable assisting with administrative and project-based tasks in a fast-paced setting.

What you get to do every single day:

• Coordinate on-site support activities at the Pennsylvania Convention Center and help maintain an organized event experience.

• Welcome and direct candidates and guests to the appropriate registration area on the 300-level outside Ballroom AB.

• Provide clear guidance on meeting locations by using event signage and venue landmarks to assist arrivals.

• Track timelines throughout the event and help keep scheduled activities moving efficiently.

• Perform administrative support tasks such as document handling, scanning, and general project assistance as needed.

• Communicate clearly with event staff, attendees, and stakeholders to address questions and resolve minor issues on site.

• Support expense-related documentation for eligible parking or transportation costs after the event in line with established processes.

Qualifications:

Other requirements for the Project Assistant position include and are not limited to:

• Previous experience in project coordination, event support, or administrative assistance.

• Ability to manage timelines and keep multiple tasks organized in a deadline-driven environment.

• Strong communication skills with a detail-oriented and service-oriented approach.

• Comfortable working on site in Philadelphia, Pennsylvania and assisting with in-person event logistics.

• Proficiency with basic administrative duties, including scanning and document organization.

• Familiarity with project management practices; exposure to construction projects or master scheduling is a plus.

• Ability to follow a business-casual dress standard during the assignment.

 Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013468235

Compensation

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