Accounting & Office Administrator

We are looking for an Accounting & Office Administrator to join a growing apparel manufacturer in Jacksonville, Florida. This contract opportunity with permanent potential is well suited for someone who enjoys balancing accounting responsibilities with HR coordination and office support in a busy, team-oriented setting. The position focuses primarily on day-to-day finance operations while also helping keep employee records, onboarding activities, and administrative processes organized and running smoothly.

Responsibilities:
• Oversee invoice processing from receipt through payment, ensuring vendor accounts are accurate and current.
• Maintain supplier documentation, including tax forms and year-end records needed for compliance reporting.
• Support bookkeeping activities by updating financial transactions, assisting with ledger accuracy, and keeping accounting data organized in QuickBooks.
• Help administer payroll for a small employee population by reviewing timekeeping details and coordinating payroll-related updates.
• Reconcile bank and vendor statements, research discrepancies, and help preserve reliable financial records.
• Contribute to month-end activities by preparing supporting documentation, assisting with reporting, and handling additional accounting requests as needed.
• Coordinate onboarding tasks for new employees, collect required employment documents, and keep personnel files up to date.
• Assist with benefits and employee record administration while providing general HR support to staff and leadership.
• Manage daily office administration needs and contribute to special projects that support efficient business operations.

Qualifications:

• Prior experience in accounting, bookkeeping, office administration, or a related support role.
• Working knowledge of accounts payable processes, invoice coding, vendor file maintenance, and account reconciliation.
• Experience handling W-9 documentation and 1099 preparation requirements.
• Proficiency with QuickBooks, including daily transaction entry and financial record upkeep.
• Familiarity with payroll support activities, including timesheet review and coordination with payroll systems such as ADP.
• Strong organizational skills with careful attention to accuracy and deadlines.
• Clear, detail-oriented communication skills and the ability to work effectively with employees, vendors, and leadership.
• Ability to manage multiple priorities and adapt to a fast-moving, growth-oriented environment.

Compensation

$19.79-$22.91 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.