Onboarding Specialist

We are looking for an Onboarding Specialist to support a smooth and compliant employee start experience for a services organization in Boston, Massachusetts. This Contract position focuses on coordinating onboarding activities, maintaining accurate HR records, and helping employees and internal partners navigate key pre-employment and onboarding processes. The ideal candidate brings strong HR administration experience, comfort working in HRIS platforms, and a detail-oriented approach to handling sensitive information in a regulated environment.

Responsibilities:
• Coordinate end-to-end onboarding activities to ensure employees complete required documentation, screenings, and pre-start tasks on time.
• Maintain accurate employee data in HRIS platforms and resolve record discrepancies with a high level of attention to detail.
• Partner with HR, hiring managers, and cross-functional teams to deliver a consistent and organized onboarding experience.
• Prepare and process employment paperwork while ensuring compliance with company policies and applicable regulatory requirements, including HIPAA-related standards where relevant.
• Respond to employee questions related to onboarding, policies, and administrative HR matters in a thorough and timely manner.
• Monitor onboarding progress, track outstanding items, and follow up with stakeholders to keep start dates on schedule.
• Support employee relations matters by escalating concerns appropriately and helping maintain positive communication throughout the onboarding process.
• Assist with HR operational updates, including workflow or system-related changes, as needed within onboarding and employee administration processes.

Qualifications:

• Experience in human resources administration with a strong foundation in onboarding coordination.
• Hands-on proficiency with HRIS systems and the ability to manage employee data accurately.
• Knowledge of employee relations practices and confidence handling sensitive situations with discretion.
• Familiarity with HIPAA-regulated environments and an understanding of confidential information management.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-ups effectively.
• Clear written and verbal communication skills for interacting with employees, managers, and internal HR partners.
• High attention to detail and commitment to accuracy in documentation and data entry.

Compensation

$19.79-$22.91 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.