Administrative Assistant

We are looking for an Administrative Assistant to support contract and trade administration activities for a growing organization in the Energy/Natural Resources industry. This contract opportunity is based in Houston, Texas, and is ideal for someone with strong attention to detail who can manage sensitive documentation, maintain accurate records, and coordinate effectively across teams. The role combines administrative support, contract oversight, and operational coordination, requiring strong accuracy, sound judgment, and the ability to work independently in a fast-paced environment.

Responsibilities:
• Record refined products trades and related revisions promptly and accurately in designated business systems, including handling more detailed transactions with limited oversight.
• Prepare, distribute, and track transaction confirmations while ensuring documentation is complete and aligned with internal standards.
• Examine external confirmations, identify variances, and resolve outstanding issues directly with appropriate parties.
• Create and maintain contract records across multiple platforms, keeping data organized, current, and consistent throughout the lifecycle of each agreement.
• Oversee the contract repository by monitoring important milestones, renewal dates, and other time-sensitive obligations.
• Coordinate contracts from internal review through final execution, ensuring approvals follow established authority and compliance guidelines.
• Drive initiatives that improve workflow efficiency, strengthen documentation practices, and support automation of administrative processes.
• Work closely with accounting and cross-functional stakeholders to support month-end activities, address operational questions, and maintain process adherence.
• Provide team support through knowledge sharing, procedural documentation, and backup coverage while serving as a reliable resource for daily issue resolution.

Qualifications:

• Experience in administrative support, office coordination, or contract administration within a fast-paced business environment.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Comfortable reviewing documents, identifying discrepancies, and following through to resolution.
• Proficiency working with business systems and maintaining records across multiple databases or applications.
• Effective communication skills, including the ability to collaborate with internal teams and external contacts.
• Experience supporting accounting close activities, contract tracking, or regulated processes is preferred.
• Background in administrative assistance, inbound call handling, receptionist support, or general office administration is beneficial.

Compensation

$20.90-$24.20 Hourly

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