Administrative Assistant

We are looking for an experienced Administrative Assistant to serve as a Meeting Scribe for a contract position supporting a board meeting in California. In this onsite assignment, you will document discussions as they unfold and create clear, organized meeting notes that reflect decisions, questions, and next steps. This role is well suited to someone who listens carefully, writes accurately under time pressure, and maintains a detail-oriented approach when working with senior stakeholders and residents.

Responsibilities:
• Arrive ahead of the scheduled meeting time to prepare, get oriented, and coordinate with onsite participants before the session begins.
• Record detailed notes during the board meeting, ensuring discussions are captured accurately and in real time.
• Track major comments, open questions, formal decisions, and assigned follow-up actions throughout the meeting.
• Differentiate speakers clearly in written documentation so the flow of conversation is easy to follow afterward.
• Organize notes into a clear, readable format with strong spelling, grammar, and punctuation.
• Handle all meeting content with discretion and maintain a detail-oriented approach when interacting with board members, residents, and leadership.
• Use the client-provided laptop to complete note-taking responsibilities efficiently during the onsite session.

Qualifications:

• Previous experience in a note-taking, scribe, executive support, or administrative support capacity is preferred.
• Strong typing speed with the ability to capture detailed information accurately while conversations are happening.
• Excellent listening skills and the judgment to identify important discussion points and action items.
• High attention to detail and a consistent approach to producing precise written records.
• Strong written communication skills, including correct grammar, spelling, and punctuation.
• A detail-oriented demeanor and confidence working in meetings with executives, board members, and residents.
• Comfort working onsite in Palo Alto, California for an assignment lasting approximately 2.5 hours.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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