Administrative Assistant

We are looking for an Administrative Assistant to provide high-level support to leadership in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, stays organized across competing priorities, and brings a detail oriented, service-oriented approach to daily operations. The role focuses on coordinating schedules, meetings, travel, expenses, and event logistics while helping leadership stay efficient and well prepared.

Responsibilities:
• Manage the calendars of five Managing Directors, coordinating appointments, resolving scheduling conflicts, and arranging business travel as needed.
• Plan and support virtual and in-person meetings by preparing agendas and materials, maintaining attendee lists, reserving meeting space, and setting up online sessions.
• Handle meeting logistics from start to finish, including food orders, distribution of documents, attendance tracking, and building access coordination.
• Provide administrative support for occasional events involving members, regulators, and policy stakeholders, ensuring smooth execution of logistics and communications.
• Prepare and submit monthly expense reports accurately and on schedule using Concur and related internal processes.
• Process vendor documentation and assist with invoice entry and payment-related administrative tasks in accordance with company procedures.
• Maintain accurate records, perform data entry, and support general office and receptionist-related activities as needed.
• Build productive working relationships across teams and serve as a dependable point of coordination for leadership support needs.

Qualifications:

• Previous experience in an administrative assistant role working with senior leaders.

• Strong calendar management skills with the ability to coordinate complex schedules and travel arrangements.

• Experience organizing meetings and events, including virtual sessions and onsite logistics.

• Proficiency with expense reporting tools such as Concur, including tracking and submitting reimbursements.

• Ability to enter vendor invoices, manage administrative documentation, and maintain accurate records.

• Excellent written and verbal communication skills, with strong attention to detail when preparing materials and correspondence.

• Comfortable handling inbound calls, receptionist duties, and general office coordination effectively.

• Proven ability to manage multiple priorities independently while maintaining a high level of organization and discretio

Compensation

$31.35-$36.30 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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