HR Assistant

We are looking for a highly organized administrative coordinator to support talent acquisition operations in Everett, Washington. This Long-term Contract position focuses on coordinating recruiting activities, managing interview logistics, and helping create a smooth experience for candidates and hiring teams. The role is well suited for someone who is detail-oriented, comfortable handling multiple priorities, and experienced in administrative support within a fast-paced environment.

Responsibilities:
• Coordinate interview scheduling across high-volume, panel, and executive calendars while balancing changing priorities and availability.
• Arrange travel plans for candidates, including flights, lodging, and ground transportation, to support onsite and final-round interviews.
• Prepare and share interview schedules, candidate information, and evaluation documents with interview teams in advance of meetings.
• Maintain accurate candidate activity records and status updates within the applicant tracking system and related tools.
• Review, submit, and monitor candidate expense reimbursements in alignment with company guidelines and established processes.
• Monitor coordination activity and scheduling metrics to support reporting needs and improve recruiting operations.
• Identify process inefficiencies and recommend practical improvements that enhance scheduling speed and the overall candidate experience.
• Provide ongoing administrative support for talent acquisition programs and assist with additional coordination needs as business demands change.
• Help ensure recruiting activities remain compliant with applicable employment laws as well as internal hiring policies and standards.

Qualifications:

• High school diploma or equivalent with 8 years of relevant experience, or a bachelor's degree with 4 years of relevant experience.
• Prior experience in talent acquisition coordination, administrative support, or intensive calendar management is preferred.
• Strong proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Experience working with Workday or a comparable applicant tracking or information system is preferred.
• Ability to manage scheduling logistics, travel coordination, and multiple concurrent tasks with strong attention to detail.
• Effective communication and organizational skills to support candidates, recruiters, hiring managers, and leadership teams.
• Familiarity with reporting metrics, internet research, and standard hiring administration practices.

Compensation

$21.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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