Payroll Specialist

We are looking for a Payroll Specialist to support payroll operations for an engineering organization in Boca Raton, Florida. This opportunity is ideal for someone who can manage high-volume payroll activities with accuracy, stay current on payroll regulations, and work effectively during standard Monday through Friday business hours. The role will focus on payroll processing, compliance oversight, reporting, and coordination with accounting and tax-related functions.

Responsibilities:

• Administer end-to-end payroll activities for large employee populations, ensuring timely and accurate bi-weekly processing for U.S. and Canadian payrolls.

• Track federal, state, local, and international payroll regulations and apply updates to payroll practices to maintain ongoing compliance.

• Review changes to payroll tax rates and legislation, and help implement required adjustments within payroll processes.

• Prepare monthly workers' compensation reporting for Canada and complete year-end reconciliations with a high level of accuracy.

• Support payroll processing tasks such as generating payments, reviewing payroll output, and producing standard payroll reports.

• Maintain payroll earning and deduction codes in the payroll system and help ensure proper alignment with general ledger mapping.

• Assist with payroll tax filings and deposit activities to help meet deadlines set by relevant government agencies.

• Partner with the accounting team to reconcile payroll tax accounts and investigate discrepancies when needed.

• Provide documentation and support during payroll tax reviews or audits involving federal, state, local, or international authorities.

Qualifications:

• Demonstrated experience managing full-cycle payroll from input through reconciliation and reporting.
• Background processing multi-state payroll in a high-volume environment, including organizations with more than 500 employees.
• Proficiency with Excel, including functions such as VLOOKUP and PivotTables for payroll analysis and reporting.
• Hands-on experience with payroll platforms; familiarity with ADP Workforce Now is strongly preferred.
• Solid understanding of U.S. payroll tax regulations, with exposure to Canadian or other international payroll requirements.
• Ability to work accurately with confidential payroll data and meet recurring deadlines.
• Strong attention to detail and problem-solving skills when addressing payroll discrepancies or compliance issues.

Compensation

$30.00-$32.00 Hourly

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