Administrative Assistant

We are looking for an Administrative Assistant to support daily facilities and office operations for a short-term Contract position based in Irvine, California. This role is ideal for someone who is organized, responsive, and comfortable handling a high volume of requests while keeping teams informed. The assignment is expected to begin Friday and continue for approximately 4 to 5 weeks, providing hands-on support across helpdesk coordination, office services, and employee assistance.

Responsibilities:
• Coordinate facilities-related requests by assigning tickets, tracking their status, and following up to help ensure timely completion.
• Serve as a central point of contact for the Facilities Helpdesk by reviewing incoming questions, prioritizing needs, and providing prompt responses.
• Partner with the maintenance team to share updates, communicate changes, and help keep work moving efficiently.
• Address employee questions with professionalism, provide accurate information, and elevate more complex issues when appropriate.
• Support workplace organization tasks such as locker allocation, move coordination, and maintaining related records when backup coverage is needed.
• Order and replenish office materials to help maintain a well-stocked and functional work environment.
• Prepare clear signage for offices, conference spaces, meetings, and other on-site needs.
• Act as the day-to-day contact for workplace service vendors, including beverage support, and assist with both smaller office changes and larger internal or external moves.
• Provide additional administrative and operational support as needed, including occasional extended hours or weekend assistance based on business demands.

Qualifications:

• At least 2 years of experience in an administrative, office support, or receptionist-focused role.
• Demonstrated ability to manage inbound inquiries, coordinate multiple requests, and maintain accurate data entry.
• Strong communication skills with the ability to work collaboratively across teams and share updates clearly.
• Comfortable taking direction, adjusting to changing priorities, and asking clarifying questions when needed.
• Experience supporting office operations, administrative assistance, and general customer-facing tasks.
• Reliable organizational skills with the ability to track details, manage follow-through, and respond with urgency.
• Flexibility to work beyond standard hours, including evenings or weekends, when required.

Compensation

$21.85-$25.30 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.