Administrative Assistant

We are looking for an Administrative Assistant to support human resources operations in Windermere, Florida. This Long-term Contract position focuses on coordinating onboarding activities, managing training communications, and providing timely support to employees and HR leadership. The ideal candidate is organized, responsive, and comfortable handling documentation, internal correspondence, and follow-up tasks across multiple priorities.

Responsibilities:
• Coordinate onboarding support by preparing and distributing required materials to new hires and helping ensure all pre-employment and orientation steps are completed on time.
• Manage training administration by sending learning assignments, assessments, and related resources to employees across various locations.
• Track participation and completion status for assigned training programs, then provide reminders and updates to encourage timely compliance.
• Respond to employee questions related to HR processes, documentation, and routine administrative matters with professionalism and accuracy.
• Provide day-to-day administrative assistance to senior talent acquisition leadership, including scheduling support, correspondence handling, and document preparation.
• Maintain organized HR records and files, ensuring documents are properly distributed, stored, and updated as needed.
• Prepare reports, spreadsheets, and email communications using Microsoft Outlook and Excel to support internal HR activities and reporting needs.
• Distribute employment-related forms and other HR documents nationwide while monitoring accuracy, timeliness, and completion.
• Support HR information management tasks by entering, updating, and reviewing employee-related data within designated systems and records.

Qualifications:

• At least 1 year of experience in human resources support, administrative coordination, or a related office environment.
• Working knowledge of HR administration, onboarding processes, and employee-facing support activities.
• Experience using HR information systems and maintaining accurate employee documentation and records.
• Proficiency with Microsoft Office, including Outlook for communication and Excel for tracking and reporting.
• Strong written and verbal communication skills with the ability to respond clearly to internal employee inquiries.
• Ability to manage multiple assignments, follow through on deadlines, and maintain attention to detail in a fast-paced setting.
• Experience handling confidential information with discretion and professionalism.
• Comfortable supporting training coordination, internal communications, and document distribution across multiple locations.

Compensation

$19.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.