Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a nonprofit organization in Los Angeles, California on a Contract basis. In this role, you will help keep financial operations running smoothly by managing a high volume of payments, verifying documentation, and supporting accurate disbursements to schools, students, and vendors. This position is ideal for someone who brings strong organization, sound judgment, and a commitment to precise financial recordkeeping in a mission-focused environment.

Responsibilities:
• Manage day-to-day payable activity by entering and processing scholarship disbursements, vendor bills, and employee reimbursement requests with a high level of accuracy.
• Examine invoices and payment submissions to confirm proper approvals, account coding, required backup, and overall completeness before release.
• Coordinate timely payments to educational institutions, approved service providers, and other recipients while maintaining compliance with established schedules.
• Compare invoices against purchase orders, agreements, or authorized payment records to validate charges and resolve inconsistencies.
• Organize and maintain payable files, vendor records, and transaction documentation to support strong financial recordkeeping.
• Reconcile accounts payable balances, investigate outstanding items, and contribute to month-end closing activities as needed.
• Respond to questions from vendors, schools, and internal teams regarding payment timing, account details, and billing discrepancies.
• Monitor pending invoices and follow up with approvers to reduce processing delays and keep disbursements on track.
• Prepare supporting documentation for audits and assist with reviews related to scholarship payments, invoices, and control procedures.
• Identify opportunities to improve payment workflows, tracking methods, and reporting while adhering to nonprofit policies and funding restrictions.

Qualifications:

• At least 2 years of experience in accounts payable or general accounting, preferably within a nonprofit, education, or scholarship-focused setting.
• Associate’s degree or bachelor’s degree in accounting, finance, or a related discipline is preferred.
• Demonstrated ability to process invoices, execute payments, and perform account reconciliations accurately.
• Working knowledge of account coding, invoice review, ACH transactions, and check run procedures.
• Proficiency with accounting systems and Microsoft Excel for payment tracking, reconciliation, and reporting tasks.
• Strong attention to detail and the ability to handle sensitive financial information with discretion.
• Effective communication, organization, and problem-solving skills with the ability to manage multiple deadlines independently.
• Familiarity with nonprofit accounting practices, audit support, scholarship funding, or restricted funds is a plus.

Compensation

$23.75-$27.50 Hourly

About Us

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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