Purchasing Coordinator
A growing organization is seeking a Purchasing Coordinator to support purchasing, budget administration, vendor management, and project coordination activities. This role is ideal for an organized, detail-oriented professional who enjoys working cross-functionally with accounting, operations, vendors, and project teams to ensure the timely and accurate processing of purchasing and budgeting activities.
Key Responsibilities
- Generate and manage purchase orders while maintaining accurate purchasing records.
- Assist with project and job budgets, including change orders and budget revisions.
- Research, review, and reconcile invoices in partnership with the accounting team.
- Monitor budget variances and escalate concerns or discrepancies as needed.
- Process and distribute change orders, incentives, and custom requests to vendors, subcontractors, and internal stakeholders.
- Review documentation for accuracy, including job files, inspection reports, plot plans, and related project records.
- Coordinate vendor and subcontractor payments and assist with payroll-related processes for trade partners.
- Ensure vendor records are complete and compliant, including W-9s, certificates of insurance, and other required documentation.
- Reconcile purchase orders and project costs at project closeout.
- Maintain organized files and documentation related to purchasing, budgets, incentives, and change orders.
- Respond to inquiries from employees, vendors, subcontractors, and field personnel.
- Support process improvement initiatives and contribute to operational efficiency efforts.
- Participate in ongoing training and development related to systems, procedures, and industry knowledge.
Why Consider This Opportunity?
- Excellent entry point into purchasing, procurement, and operations.
- Opportunity to work closely with accounting, operations, and project management teams.
- Exposure to budgeting, vendor management, and project cost tracking.
- Stable organization with long-term growth potential and advancement opportunities.
Qualifications:
Qualifications
- High school diploma or equivalent required.
- Minimum of 1 year of purchasing, procurement, administrative, project coordination, or related experience required.
- Experience within construction, homebuilding, manufacturing, or a project-based environment is helpful but not required.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Strong communication and customer service skills.
- Comfortable working with budgets, invoices, purchase orders, and vendor documentation.
Compensation
$45,000.00-$57,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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