Facilities Coordinator 2

We are looking for a Facilities Coordinator 2 to support day-to-day workplace operations in El Paso, Texas. This is a Contract position that requires a highly organized and detail-oriented individual who can help maintain a well-run facility, coordinate administrative activities, and deliver excellent service to employees, visitors, and vendors. The role will work closely with facility leadership and property contacts to keep site operations running smoothly while supporting reporting, scheduling, and financial processes.

Responsibilities:
• Support daily facility operations by monitoring site conditions and helping address routine workplace needs in a timely manner.
• Partner with facility leadership and property management contacts to coordinate services, supplies, and general operational requirements.
• Prepare purchase orders, assist with service agreements and bid documentation, and help track vendor-related work from request through completion.
• Process and reconcile administrative financial tasks, including support for accounts payable and accounts receivable activities.
• Coordinate meeting logistics, conference room scheduling, and special event arrangements to ensure a smooth onsite experience.
• Schedule maintenance visits and follow up with vendors, building staff, and service providers to minimize disruption to business activities.
• Serve as a detail-oriented point of contact for employees, guests, and external partners, ensuring questions and service requests receive prompt follow-through.
• Help maintain site security-related procedures and assist with reports, budget requests, and variance tracking as needed.
• Provide administrative and project support to facility and project management teams, along with other assigned operational duties.

Qualifications:

• Associate degree in facilities management, business, building operations, or a related field; bachelor’s degree is preferred.
• At least 2 years of experience in facilities coordination, property administration, or a similar support role.
• Strong customer service approach with the ability to communicate professionally with staff, visitors, vendors, and leadership.
• Proven ability to manage multiple priorities, stay organized under deadlines, and work effectively with limited supervision.
• Proficiency in Microsoft Office, including advanced Excel skills for maintaining spreadsheets and creating customized administrative reports.
• Working knowledge of procurement coordination, scheduling, reporting, and basic budget support processes.
• Solid written and verbal communication skills, with the ability to collaborate across teams and maintain professionalism in fast-paced situations.

Compensation

$16.00-$18.00 Hourly

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