Billing and Sales Assistant

A growing distribution company is seeking a detail-oriented and customer-focused Billing & Sales Assistant to support accounting, sales, and purchasing operations. This role plays a key part in ensuring accurate billing, invoicing, order processing, reporting, and data management across multiple departments. The ideal candidate is organized, dependable, and enjoys working in a fast-paced environment while providing exceptional support to both internal and external customers.

Key Responsibilities:

Billing & Invoicing

• Generate and process customer invoices accurately and in a timely manner.
• Review billing documentation for completeness and accuracy.
• Resolve invoice discrepancies and coordinate with customers and internal teams as needed.
• Maintain billing records and supporting documentation.
• Assist with credit memos, adjustments, and account inquiries.

Order Entry & Sales Support

• Enter customer orders into the company's ERP system with a high degree of accuracy.
• Verify pricing, product availability, and order details prior to processing.
• Communicate with customers and internal departments regarding order status, product availability, and delivery updates.
• Provide administrative and customer service support to the sales team.
• Maintain customer records and sales-related documentation.

Reporting & Data Management

• Run daily, weekly, and monthly sales, billing, and operational reports.
• Compile and distribute reports to management and department leaders.
• Monitor data accuracy and identify discrepancies requiring correction.
• Maintain reporting databases and assist with tracking key business metrics.
• Perform routine data entry and ensure records are accurate and up to date.

Purchasing & Administrative Support

• Assist with data entry related to purchasing transactions and inventory records.
• Update vendor information, purchase orders, and product data as needed.
• Help maintain accurate purchasing and inventory records.
• Provide administrative support to purchasing and operations teams as needed.
• Maintain organized electronic and paper filing systems.
• Support cross-functional teams with clerical and administrative tasks.
• Assist with special projects and process improvement initiatives.
• Perform other duties as assigned.

BENEFITS OFFERED:

• SALARY RANGE: $23.00-$25.00/hour
• Healthcare Benefits: Medical, Dental, Vision Insurance
• Retirement Plan: 401k with company match
• Paid time off: 2 weeks of PTO

Qualifications:

Qualifications

• High school diploma or equivalent required; additional education or training is a plus.
• 2+ years of experience in billing, invoicing, order entry, customer service, administrative support, or a related role.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Experience working with ERP, accounting, inventory management, or business software systems preferred.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Strong organizational, time management, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional communication and customer service skills.
• Positive attitude with a willingness to take initiative and learn.
• Dependable team player with a strong work ethic.
• Adaptable and able to learn new systems, processes, and responsibilities.

Preferred Experience

• Experience in distribution, manufacturing, logistics, wholesale, or a related industry.
• Familiarity with inventory management and purchasing processes.
• Experience generating, compiling, and analyzing operational or sales reports.

We're seeking someone who is:

• Motivated and eager to learn.
• Organized and highly detail-oriented.
• Customer-focused and professional.
• Comfortable working with numbers, data, and systems.
• A collaborative team player who enjoys supporting multiple departments.

Compensation

$50,000.00-$52,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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