Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-volume finance operation in Maitland, Florida. This Contract-to-Permanent position is ideal for someone who is highly organized, detail-focused, and comfortable managing invoice processing in an inventory-driven environment. The person in this role will help keep accounts payable activities accurate and on schedule while working closely with purchase order documentation, vendor accounts, and payment workflows.

Responsibilities:

• Review and process a large volume of invoices each week, ensuring timely and accurate entry into the accounts payable workflow.

• Perform three-way matching by comparing invoices, purchase orders, and receiving records to confirm transaction accuracy before payment approval.

• Reconcile vendor statements and resolve discrepancies by researching missing documents, pricing differences, or unmatched items.

• Track purchase order activity and follow up on outstanding or incomplete records to support accurate invoice processing.

• Manage accounts payable tasks in an inventory-heavy setting, verifying supporting documentation tied to goods received and ordered quantities.

• Apply proper account coding to invoices and maintain organized records that support payment processing and financial reporting.

• Assist with payment activities such as ACH transactions and check runs in accordance with established schedules and controls.

• Maintain vendor files and ensure supplier information remains current, complete, and properly documented.

• Conduct routine daily reconciliations to identify issues early and keep accounts payable records aligned with supporting documentation.

Qualifications:

• 3+ years of experience in accounts payable, preferably in a high-volume processing environment.

• Previous experience with large Enterprise Resource Planning (ERP) software is a must.

• Hands-on experience with three-way matching, invoice coding, and purchase order-based invoice review.

• Strong understanding of vendor reconciliation, daily account balancing, and discrepancy resolution.

• Experience supporting ACH payments, check runs, and general invoice payment procedures.

• Ability to manage competing priorities and stay organized while handling a fast-paced accounts payable workload.

• Familiarity with inventory-related invoice matching and reconciliation processes.

• Proficiency in maintaining vendor records and entering invoices with a high level of accuracy.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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