Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations. This Long-term Contract position blends administrative coordination, front-desk support, and office management responsibilities in a fast-paced, highly organized environment. The role will work closely with leadership and staff to keep the workplace organized, responsive, and fully equipped for day-to-day business needs.

Responsibilities:
• Support site leadership with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.
• Oversee office supply and equipment levels, placing orders and tracking items to maintain smooth operations.
• Coordinate employee onboarding and offboarding activities, including paperwork, workspace readiness, badge access, and device handling.
• Maintain organized records, spreadsheets, and technology asset logs with accurate and timely updates.
• Keep shared office areas presentable and stocked, including the breakroom, kitchen appliances, and common-use equipment.
• Manage incoming and outgoing mail, packages, and courier items to ensure prompt distribution and processing.
• Assist with meeting logistics by preparing materials, organizing invitations, and arranging conference room setup.
• Update internal office displays and communications boards with company news, events, and employee announcements.
• Partner with building management and vendors to address facility needs, repairs, and general workplace maintenance.
• Provide reception coverage, assist visitors and employees, and complete occasional local errands related to office operations.

Qualifications:

• Experience in administrative support, office coordination, reception, or a similar business support role.
• Ability to manage inbound calls, greet visitors professionally, and handle front-desk responsibilities.
• Strong data entry and recordkeeping skills with careful attention to accuracy and detail.
• Proficiency with spreadsheets, email, and standard office software used for daily administrative work.
• Comfortable balancing multiple priorities and responding effectively in a fast-moving office environment.
• Strong communication and interpersonal skills when working with staff, leadership, vendors, and guests.
• Ability to handle physical office tasks such as stocking supplies, organizing workspaces, and supporting meeting setup.

Compensation

$22.00-$24.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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