Accounts Payable/Administrative Associate

We are looking for an organized Accounts Payable/Administrative Associate to support daily financial and office operations. This position combines invoice and payment processing with front-office coordination, making it a strong fit for someone who is comfortable balancing detailed accounting tasks with administrative support. The ideal candidate brings a service-minded approach, communicates effectively with clients and colleagues, and maintains accuracy while handling multiple deadlines.

Responsibilities:
• Handle vendor invoice review, coding, and payment processing accurately using Sage or similar accounting software.
• Prepare customer billing documents and issue invoices in a timely manner, including recurring quarterly billing activities.
• Coordinate check runs and maintain complete accounts payable records to support reliable financial operations.
• Welcome and assist clients and visitors in a courteous manner while serving as a dependable point of contact in the office.
• Provide day-to-day administrative support such as organizing documents, managing correspondence, and helping keep office workflows efficient.
• Monitor deadlines and prioritize competing tasks to ensure both accounting and administrative responsibilities are completed on schedule.
• Work closely with internal team members to resolve invoice questions, support billing needs, and maintain smooth office coordination.

Qualifications:

• At least 3 years of experience in accounts payable along with general administrative support responsibilities.
• Practical knowledge of Sage, QuickBooks, or comparable accounting systems used for invoice and payment processing.
• Demonstrated ability to code invoices, manage check runs, and maintain accuracy in accounts payable activities.
• Strong organizational skills with the ability to handle multiple assignments in a fast-paced office setting.
• Clear verbal and written communication skills with a detail-focused, client-focused approach.
• High attention to detail and a consistent commitment to accurate financial documentation.
• Experience supporting general office administration and working effectively within a collaborative team environment.

Compensation

$55,000.00-$62,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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