Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping schedules organized, managing communications, and handling detailed administrative tasks across multiple business functions. The position offers a steady Monday through Friday schedule and works closely with teams supporting administration and accounting activities.

Responsibilities:
• Manage incoming client calls, respond professionally to inquiries, and direct requests to the appropriate team members.
• Coordinate and maintain appointment schedules to help ensure timely service and efficient daily operations.
• Prepare, organize, and submit permit-related documentation while keeping records accurate and up to date.
• Provide administrative support for accounting and operational functions, including document handling and routine office tasks.
• Enter, update, and maintain information in internal systems and spreadsheets with a high level of accuracy.
• Assist with general clerical duties such as filing, correspondence, and record management to support office efficiency.
• Use Microsoft Office applications and internal data systems to track information, prepare documents, and support departmental workflows.

Qualifications:

• Experience in an administrative, coordination, or office support role.
• Strong ability to handle inbound calls and communicate professionally with clients and internal staff.
• Proven skill in scheduling, calendar coordination, and managing multiple priorities.
• Familiarity with permit processing, document filing, or related administrative recordkeeping.
• Working knowledge of Microsoft Office Suite, including Outlook, Word, and Excel.
• Construction industry exposure is preferred, particularly in environments involving service or trade operations.
• Basic accounting knowledge or experience supporting accounting-related administrative tasks is preferred.
• High attention to detail and accuracy in data entry, documentation, and follow-up activities.

Compensation

$25.00-$29.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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